Tree Planting Program Application

2025 Spring Tree Canopy Program Application

Please fill out this form to apply for trees to be planted in Spring 2025. If you are requesting multiple trees, then you must complete a separate application per tree. If you have any questions or problems, please contact EcoAction Arlington at treeequity@ecoactionarlington.org or 703-228-6427. The deadline for submissions is midnight on January 7, 2025.

"*" indicates required fields

Application Guidelines

For the spring of 2025, we are limiting applications as follows: 1) Residents of single-family homes and townhomes may apply for up to 2 trees and 2) Other properties including apartments, condos, and places of worship may apply for up to 10 trees. IMPORTANT - because of limitations on funds available for tree planting, we have set caps for all species listed below. If a tree listed on our species list is NOT listed below, it is no longer available and you will have to select an alternative species.

Cancellation Policy

Participants who change their minds about getting a tree after applying are none-the-less requiring large amounts of time and expense on the part of EcoAction Arlington and the many volunteers who support this program. If you need to withdraw your application, please notify us by February 15, 2025 in writing and include a reason for the withdrawal. We reserve the right to not accept future applications to this program from anyone who withdraws their application without a reasonable explanation. IMPORTANT - because of limitations on funds available for tree planting, we have set caps for all species listed below. If a tree listed on our species list is NOT listed below, it is no longer available and you will have to select an alternative species.

Important Update - Please read this update to guide your planning for the availability of trees in the future starting on July 1, 2025 (fiscal year 2026). This information is especially important for any applicants seeking to plant trees in 2025 to meet the requirements of the Stormwater Utility Credit Program

At this time, there is no committed funding enabling EcoAction Arlington to provide tree planting in fiscal year 2026 (FY26: 7/1/2025 to 6/30/2026). In order for the program to continue, we will need to secure new funding. We are also anticipating the tree planting program may go through some changes in FY26. With these factors in mind, there is a possibility that once funding is secured, there will only be one opportunity for applying for trees next fiscal year: the spring of 2026. The anticipated deadline would be in January of 2026. Recognizing that we don’t know if we will be able to provide the opportunity to apply for trees to be planted in the fall of 2025, we strongly encourage everyone interested in planting trees in 2025 to apply now for trees to be planted in the spring of 2025. The deadline for these applications is January 7, 2025.

Which neighborhood is the property in?*

Are you a new applicant*

Yes

Have you received consultation from a TreeSteward or neighborhood coordinator to determine your tree species?*

Yes

Application Type*

Note - if you select Condo/HOA/apartment, Place of worship, or Club, then please list the name in the field below.

What is the name of your group?

condo/HOA/apartment complex, place of worship, or club

Are you applying to plant trees in order to get stormwater utility credit?*

Applicant Information

Please provide the contact information for the person completing this application. Note - we require detailed contact information below for the property owner/legal authority for the property if different from the applicant.

Name*

Name and contact information for the person filling out this form

First Last

Address

Street Address Address Line 2 City State ZIP Code

Phone

Email*

Is the Street Address for the applicant the exact same as street address where the tree will be planted?*

For large properties, please note we need the street address closest to the exact tree planting location for each tree NOT at the mailing address of the property.

Yes

Is the application being filled out by someone other than the property owner/legal decision maker for this property?*

Yes

Street address where the Tree is to Be Planted*

Example: 5760 6th Street N. (IMPORTANT - if the tree/shrub will be planted on the grounds of a condo, apartment or other large property, please provide the closest mailing address TO THE PLANTING LOCATION. We use this information for Miss Utility.

Street Address ZIP Code

What is the NEAREST CROSS STREET to the planting location?*

Please provide a detailed description of where the tree will be planted if you are facing the front door.*

Example: If you are facing the front door, tree will go in the front yard on the left side of the property, next to the driveway, about twenty feet from the street.

Property Owner*

Please provide complete contact information for the individual who owns or manages the property where the tree will be planted. For a rental property, please provide the contact information for the owner. For a condo, please provide the contact information for the board chair. For an apartment, place of worship or club, please provide the contact information for the property manager.

First Last

Property Owner Title

Property Owner - Email*

Telephone - Property Owner*

Property Owner - Address*

Street Address ZIP Code

Additional Contact

Please provide the name, email, and telephone number of someone who we may contact about this tree application if you can't be reached.

Additional Contact - Name

First Last

Additonal Contact - Email

Additional Contact - Phone

Tree Species Selection

What is your choice of tree species? (With Inventory)*

First and Second Choice Species Selection*

Due to our species inventory, please verify if you were able to select your first species choice or if your first choice was not available.

Submit Documentation of Planting Location

Photo of proposed planting location*

Please upload a photo showing the location where you'd like to plant the tree. Use the photo below as a sample. Make sure someone or something is marking the exact location you want the tree planted. Your photo should make it clear that the surroundings area is suitable for planting.

Drop files here or

Accepted file types: jpg, doc, png, pdf, gif, docx, tif, jpeg, jif, pcd, Max. file size: 6 MB, Max. files: 2.

Please upload a SKETCH or MARKED MAP of the property showing planting location.*

Your map or sketch should show where the tree will go on your property. If you are planting multiple species, one map/sketch per property is fine. It can be as simple as a square to mark your house, with a front or side entrance, a labeled street, and an X indicating the planting location. You can draw this on a piece of paper and submit the photo. Or you can take a screenshot in Google maps with an X marking the planting spot, and the street names visible. See below for sample. This sketch makes it much easier for the planting crews and Miss Utility to locate the spot. NOTE - a sketch map is REQUIRED. If you can't upload a sketch, please upload a letter of explanation as a Word Doc. Max file size is 6MB.

Accepted file types: jpg, doc, png, pdf, gif, docx, tif, jpeg, jif, pcd, Max. file size: 6 MB.

If you are a larger property (i.e. condo/HOA or apartment complex), please upload a MAP showing planting location.*

Providing a map is mandatory. Please use a high quality site plot that clearly shows buildings and streets. This map is critical for the planting crew. Only one map per project is needed. You must include a key indicating which species is to be planted in each location.

Accepted file types: jpg, doc, png, pdf, gif, docx, tif, jpeg, jif, pcd, Max. file size: 6 MB.

Confirm compliance with the three requirements.

By entering my initials below, I certify that the site is ready for planting. I understand that I will receive a copy of my application at the email address that I provided.*

YOU MUST INITIAL BELOW FOR YOUR APPLICATION TO BE SUBMITTED. If you do not receive an auto-copy of your submission, then it did not go thru our system. Please try again or reach out to trees@ecoactionarlington.org with any questions.

Before clicking submit, make sure you filled out all the required fields!

After you click the submit button below, this page will refresh. Scroll down past the instructions again for either a Success or Failure message. You will receive an auto-confirmation email with a copy of your application to the address that you submitted above. Check your spam folder for this message, just in case. If you do not get a confirmation email, then we did not receive your application, please fill out this form again and/or email trees@ecoactionarlington.org with any questions.

Comments

This field is for validation purposes and should be left unchanged.